If you’re still buried in spreadsheets or trying to make sense of handwritten notes from your last site walk, it might be time for a change. Estimating software is no longer a “nice-to-have” – it’s a must for construction professionals who want to save time, reduce errors and win more bids.
But here’s the kicker: not all estimating software is created equal.
So, how do you know which one is right for your construction business? Don’t worry – we’ve got your back (and your blueprint).
Let’s dig into the nuts and bolts of choosing the best estimating software.
1. Know your business needs (yes, yours)
Before you even start Googling “best estimating software,” take a minute to think about what your business actually needs.
Are you a solo contractor handling custom remodels? Or are you managing a team that cranks out large-scale builds? The size and scope of your projects will help determine the features you need – and the ones you don’t.
Pro tip: Don’t pay for features you’ll never use. Choose a solution that fits like your favorite hard hat – not one that’s bulky, bloated, or built for someone else.
2. Look for easy-to-use tools (because nobody has time for a learning curve)
You didn’t sign up to be a software engineer – you build stuff. So, your estimating software should be easy to use, even if you’re not a tech wizard.
Look for a clean interface, intuitive workflows and – bonus points – training or support that doesn’t feel like pulling teeth.
What to ask:
- Is the software cloud-based and accessible from anywhere?
- How easy is it to create takeoffs and estimates?
- Can I onboard my team without losing a whole weekend?
3. Accuracy is everything
A single estimating error can cost you thousands – or cost you the job altogether. Your software should help you build fast, accurate estimates that you can actually trust.
Features to look for:
- Drag-and-drop takeoffs
- Prebuilt material databases
- Real-time cost updates
- Custom assemblies for repeatable tasks
With Square Takeoff, for example, you can measure, mark up and estimate directly from digital blueprints. It’s like giving your old pencil a power tool upgrade.
4. Integration = less busywork
Let’s be honest. No one wants to double-enter data or bounce between five different platforms just to submit a bid. The right estimating software should play nicely with your other tools – from accounting programs to project management platforms.
Bonus if it integrates with:
- Excel (for the spreadsheet lovers)
- QuickBooks (to keep the books tidy)
5. Support that doesn’t ghost you
Construction doesn’t stop at 5 p.m., and neither should your software support. Whether you’re stuck on a Sunday or need a quick walkthrough on Wednesday morning, make sure your provider has your back.
At Square Takeoff, we offer real, human support – no robots or endless phone trees here. (Unless you’re into that. No judgment.)
6. Value, not just price
It’s tempting to chase the lowest price tag, but you get what you pay for. Instead, look for software that delivers the most value for your money – even if it’s not the cheapest on the shelf.
Think of it like choosing a subcontractor. You want reliable, experienced and efficient – not just the cheapest bid.
Why construction pros choose Square Takeoff
Thousands of contractors and estimators trust Square Takeoff to streamline their estimating process – and for good reason.
✔ Cloud-based access
✔ Fast, digital takeoffs
✔ Built-in cost estimating tools
✔ Easy learning curve
✔ Excellent support
✔ A 14-day free trial – because you should try before you buy
Ready to build better bids?
Estimating doesn’t have to be a headache. With the right estimating software, you can take your construction business to the next level – with less stress and more wins.
Take Square Takeoff for a spin with a free 14-day trial. No credit card. No strings. Just better estimating.